Community Engagement

Submitted by Mark Winson

Attendance: Gary K., Steve W., Janet B., Pam E., Peggy G., Kevin F., Tess D., Mark W.

Changes in membership: Lin Black has gone to a different project, Zbigniew Wdowiak has left I. E. due to class scheduling conflicts, Tess D’ Andrea and Mark Winson have joined the project.

Discussion of goal(s) for this action project:

What is the problem?

• More then one event is occurring at the same time
• How well are events meeting the goals of having the event
• We want the community to know more about the college per the Conversation Day discussion.

Issues

• Internal coordination – no one knows what events are taking place or planned
• External coordination – our events are held at the same time as other events in the community
• Evaluation – there is none, don’t know how many people attend, what are the demographics
• Internal communication for logistics
  • Maintenance
  • Publicity
  • Impact on the community
  • No recognized source for event calendar
  • Academics scheduling of classes
  • Location of event information
• R25 is not appropriately deployed
• Should develop a checklist
  • add questions intended audience, hoped for outcomes
• Need to develop system to approve events
• Are we missing opportunities for collaboration

GOAL

Create a system (procedures and policies) to improve quality of campus events/activities and maximize the impact on the community.

Should include all facilities including ERTC and airport

Need to create a definition for “event”

Future/desired state

• Event Planning
  • Public Information needs to be in the loop so that everyone can know about all events on a timely basis
  • Spread events out over the year
  • Do events that serve the community
  • Event application/approval process to be clear and effective
  • Events system needs to work with Academic schedule
  • Events implementation and promotion
  • Communication to ancillary services maintenance, food service, public information
  • Consistent promotion policy
  • One stop resource
  • Coordination with other events in the community
• Events assessment and evaluation
  • measure participant satisfaction
  • demographic breakout
  • participation numbers
  • measure cost/benefit financially
  • assess missed opportunities
  • Data analysis