Notes from December 14, 2007 work session
Submitted by Mark Winson
Attendance: Gary K., Steve W., Janet B., Pam E., Peggy G., Kevin F., Mark W., Wade G., Bill M., Sonda S-L.
Define ‘Event’
invite persons from the outside (open to the public)
anything that brings the community on to the campus
***Anytime the public comes to the campus for an activity is an event
Event/activities that involve public areas (not classroom/lab)
SWOT analysis
Strengths
- Have great facilities
- Great maintenance staff
- Plenty of parking
- Great location
- Staff creatively generates the opportunity for events
Weaknesses
- No protocol/procedure for events
- Ideas are generated throughout the campus (lack of central processing)
- People do not know what is available here (facilities, etc.)
- Don’t have a consistent fee structure for charging
- Have not clarified which senior administrator is in charge
- R25 is not well understood and/or utilized well by staff
- Don’t have an updated directory (map) of rooms and locations
Opportunities
- Ideas are generated throughout the campus (lots of ideas for events)
- We have established events that could generate other events
- We have an established program for scheduling (R25)
- We can generate some revenue through events
- Events generate greater publicity for institution
Threats
- Competition with other venues
- Perception that the campus is favoring some political or religious viewpoint
- Liability issues
- Inconsistent application of policy
Current State
- Communication – use of R25 and its capabilities (invite Shannon to next meeting)
- Need to develop a check list for event planning
- Discussion on types of events to try to attract to campus
- Not in competition with other venues
Events should be…
- Tied to LSC mission
- Student driven
- Cultural
- Public service
To do list:
- Need to research state policy on using state resources for “for profit� organizations
- Research other college policies
- Provide committee members with copies of current policy and application forms
- This committee does not have a faculty representative, so it is important to solicit faculty input on this project